A Guide to Computerized Maintenance Management System (CMMS)

Updated: April 20, 2021

We can all agree that a maintenance management system is essential for both small and large businesses. It is the best way to centralize maintenance operations processes and facilitate maintenance information at a single point.

CMMS or a computerized maintenance management system can help you optimize the availability and utilization of physical equipment, including machinery, vehicles, plant infrastructure, communications, and other aspects of your business.

It is a standard option for various industries, including power generation, oil and gas production, manufacturing, transportation, construction, and other areas in which you should deal with physical infrastructure.

The most important aspect of a CMMS is a database because it can organize data about organization and assets, including resources, materials, and equipment.

We decided to present you with a few advantages that will help determine whether you should implement CMMS or not.

Let us start from the beginning.

Advantages of Computerized Maintenance Management System (CMMS)

  • Proactive Maintenance – You should remember that a CMMS will both schedule and automate inspections, which is a great way to prevent an expensive repair or maintenance issue. It is way better to be proactive than reactive, which will help you extend your equipment’s life while reducing overall costs for all repairs and replacements.
  • Deal with Work Orders – Having proper software that will deal with repair management means that you can boost efficiency and workflow. You can easily schedule, close, and assign work orders in seconds, making it acrucial aspect of your business. This software will allow you to configure work orders in specific fields. At the same time, it will capture history with every piece of equipment and track work orders within a system, which are essential considerations to remember.
  • Handle Spare Parts with Ease – If you have a disorganized maintenance department, it will be challenging for managers to find parts they require to handle a specific problem and prevent expensive downtime. Finally, you can rest assured because CMMS systems will allow them to automatically track assets and reorder parts automatically as soon as you lack contingent. Besides, you will know the exact location of spare parts, which will increase overall efficiency and allow you to prevent downtime.

You should check here to learn more about this particular system before you make up your mind.

  • Deal with Massive Paperwork – Finally, you can use software to keep all information and data within. Therefore, you can get it and automatically send it to a cloud or keep it inside, which are important ways to prevent excess paperwork. Your personnel and technicians can check out different work orders on their mobile devices or computers, a highly convenient solution for your business. Simultaneously, they do not have to spend too much time filing cabinets checking out folders because they can obtain all information they need from a single software.
  • Boost Productivity – You can use mobile software on smartphones or tablets, which means that your technicians can quickly check out real-time information, initiate work orders without going to the office, and check inventory with ease. That way, you can reduce their journey, which can affect overall productivity. Besides, they can use software to check out a procedure, tools, and parts they need to handle a particular assignment, which means that they will work without interruption and delay.
  • Prevent Downtime – You probably understand that downtime in production or manufacturing factories is a costly endeavor. It can easily cause significant damage to your reputation and brand, among other things. Therefore, you should focus on prevention instead of reaction, which will help you minimize overall downtime. Since a CMMS system will allow you to handle and maintain assets and structures ultimately, it is less likely they will break down. As a result, you will reduce repair and replacement expenses as well.
  • Boost Safety – Since you will have computerized maintenance management software, you can regularly deal with potential repairs of equipment and tools used in your industry. As a result, you can meet different safety standards, which will prevent critical failures and malfunctions. If you implement this system, you will minimize potential accidents. Your equipment will be safer for both environment and operators, which are essential considerations to remember.
  • Performance Indicators – Software you can implement within your working environment are great ways to boost and regularly check out key performance indicators. That way, you will have information on large pictures and create proper decisions and reports based on the overall situation. You can use software to analyze trends and historical data, which is the perfect way for maintenance managers to identify potential issues, including low productivity, rising expenses, and regular repairs.

Visit this link: https://www.techopedia.com/definition/25281/computerized-maintenance-management-system-cmms to learn more about CMMS.

  • Comply with Standards – Facilities and maintenance management systems will help you comply with international and national standards. Therefore, you can prevent penalties after a random or periodic audit and inspection by regulatory associations and agencies. Remember that maintenance software will help you comply with standards while reducing paperwork and preparation in case of an audit.