Why Is It So Difficult To Collect Timesheets?

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Updated: June 20, 2017

It’s a very familiar story: It’s Friday and you need to terminate your accounts and get these accounts so you can keep track of your cash flow. Examine the timesheet template free of your staff and see that, as predicted, many employees have not yet reported. You chase, only to find that one of your employees is in a meeting on a customer’s site and cannot be contacted, and a couple has already left for the weekend. Then there are those who have to be counted three times to make their schedules. How should I deal with this and still have time to run your business?

There are a number of methods to deal with this type of situation when it occurs. There is always the possibility that you will find yourself in this situation even with the best planning, so you need to have some sort of coping strategy. Here are some coping mechanisms you can use:

  1. Wait until next week to make your sales. This method is probably the easiest solution to deal from an accounting point of view, and it means you can go home too soon! However, if you are currently struggling with cash flow, this may not be an option.
  2. Submit your bills today and add a table of times missed future bills. There are many reasons not to, because it can create difficulties with the administration, and can also confuse your customers. However, if you are in need of money, you may be the best option.

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Having said that the best way to deal with such situations is to plan ahead so that you never occur. Here are a number of proven methods that you can use to get the most painless time frames:

  1. Make timesheets for days (or weeks) before it is time to send invoices, and make sure you received well in advance for that billing need. While this may seem obvious, you would be surprised how many companies have difficulty achieving this goal.
  2. Delegate the task of collecting time frames to a trusted team member. This will allow you to spend more time on what is good; Running your business.
  3. Provide an incentive for this team leaves hours before a certain time. By far the most effective method of doing this is to “link” the collection of time frames to payroll. Not the best way to do but probably never see another timetable!
  4. Automating the process as much as possible. If you have a lot of travel staff, so they can submit their timesheet template free via email. You can also put systems to automatically send an email to staff when the order leaves lost hours.

If you need a reasonable level of detail in your schedules, usually it will benefit from the implementation of a time tracking software solution. The staff can have a program installed on their computers and it is easy to use, allowing them to enter the information in the time’s table with ease while working. Some time tracking packages also automate the process of submitting time sheets and linked directly to your accounting software, making life easier for everyone.

The key to the success of any time tracking system is to be an integral part of corporate culture. Therefore, staff should be informed that part of their job description includes presentation table from time to time. If you can get employees to create their schedules as they work and submit the paper, it will be easier for the staff and manager.

If your team spends a lot of time behind your computers, you may want to consider a software package that can help staff fill their schedules. One such package is the time tracking software from Spherical Technology, which tracks files and applications using a staff member and facilitates staff to create an accurate plan hours at the end of the day.

Spreadsheets are an important but very undervalued aspect, managing a successful business. With planning and systems in place, the creation and collection of timesheets can be integrated painlessly into the daily operation of your organization.